Planning and managing an event involves much more than it meets the eye and SCITEVENTS can help you from Day 1, including creating a conference operational and implementation plan and supporting you in apparently straight forward decisions such as deciding on a location, a suitable date and a preliminary schedule.

Our services include:

Strategic planning of location and date - While this is often overseen, with organizations thinking foremost of their internal schedule and favorite locations, going about it strategically involves carefully analyzing when and where similar events are taking place, reflecting on the appeal of the area and the conditions it offers in the period you have chosen, making sure the date does not conflict with major holiday periods and considering how these options contribute to your target audience’s cost when attending the event.

Hotels Management - As a service to your delegates, SCITEVENTS can assist you in blocking hotel room at guaranteed rates, booking VIP rooms and managing rooming lists with regular reports (including modifications, additions, cancellations, special requests, etc). We will also, if so wished, provide you with an online hotel registration software solution, so delegates can book directly without needing to contact the hotels.

Exhibition and Sponsors Management - SCITEVENTS cal help you identify possible sponsors for your event, assist you in the communication with these organizations and promote the exhibit portion of the Conference. We will produce the exhibitor information sheet and technical manual and assist you in liaising with paying and complimentary exhibitors, including confirming space requirements, confirming logistics details, etc. Further on along the way we will help you plan all the exhibit floor plan and technical set-up in coordination with the sponsors, managing any necessary changes according to their needs

Managing and coordinating the conference program - Based on its long experience putting together events for the scientific community, SCITEVENTS can help you to create an even schedule that correctly balances plenary talks and break-out sessions with social occasions and time for net networking and interacting with other delegates, exhibitors and your representatives. Further services include organizing social events, inviting, managing and coordinating Session Chairs, confirming keynote speakers and addressing their needs, and coordinating Special Sessions information and putting together all the necessary materials for the official program, Book of Abstracts and/or Proceedings

Further services - Check out how we can help you with the Event Logistics, the Event Communication and the Secretariat and Delegate Support.

Having worked with SCITEVENTS in the organization of three major scientific events (ICINCO, ANNIIP and IJCCI-NCTA) throughout the years making out the high up professionalism and continuous top efficiency of this organism, it is my pleasure to recommend them to anyone who is looking for a logistic partner that goes the extra mile and really understands what academic conferences are about.

Prof. Kurosh Madani
Vice-director of LISSI Laboratory of PARIS-EST Creteil University - NA
Paris, France


To request a tailor-made proposal for your event or to suggest an event you would like to organize with our cooperation, please send us an email with a detailed description of your project and a contact detail we can contact you at.